This is our community checklist for whether content is ready to be shown at an event or not.
Before submission:
- Run is posted somewhere accessible to the TASBot community
- Video of the run (if needed) is shared
- Description of the run is present
- Lead for the event content is identified
- Event tracker board entry is created for the event
- Dates are populated (submission, hard freeze, event date)
At the time of submission:
- Run is in a presentable state
- Run description is finalized
- Board tracker is updated to reflect submission
- Aspects of the run to be finalized if accepted is identified
- Social media team alerted
At the time of acceptance:
- Any aspects identified for completion if accepted are started
- Any content polishing plans are finalized
- Any additional resources needed are finalized
- Travel (if needed) is finalized, specifically travel for a TASBot TASBod
- Board tracker is updated to reflect acceptance
- Lead confirms hard freeze deadline for changes
- Social media team promotes event
At the content hard freeze deadline:
- Final content creation and testing concludes
- All content changes cease
- Lead addresses any last-minute adjustments to presentation
- Final content rehearsals kick off
- Board tracker is updated to reflect final event content
Day of at the event (live or virtual):
- Lead assesses readiness
- TASBot charged or otherwise ready
- Presenters ready to go live with all needed equipment
- Full run rehearsals as needed
- Social media promotes event time
During the presentation:
- Lead and presenters help TASBot do something amazing
- Community engagement involved for the event (mods alerted, etc)
- Hosting, announcements, or other engagement
- Social media promotion